Administrative Services Officer

Admin
Full-time
City of Santa Monica
2/22/2021
rebecca.ortiz@smgov.net
3104588246


Administrative Services Officer
City of Santa Monica
Salary: Starting at $117,439 Annually


Job Summary:

The immediate vacancy is in the Strategy and Operations Division of the Information Services Department. This position will provide leadership and management for the Department. They will also oversee capital and operational budgeting, departmental administration, project management, and strategic planning.

The eligible list that will be established as a result of this recruitment will be used to fill all Administrative Services Officer vacancies that occur in the City during the life of the list. Depending on the assignment, this classification performs a variety of complex personnel, financial, administrative and managerial functions in a large complex department. It provides direct support to the department head and division managers and supervises and coordinates the work of professional and clerical support staff.

Knowledge of:

Principles and practices of public and business administration.
Principles and practices of personnel administration and management.
Organizational development and financial management including budget preparation and administration.
Employee training and development.
Collective bargaining processes.
Employee and labor relations including effective negotiations techniques.
Program and budget development.
Financial administration
Project and program management.
Applicable federal, state and local laws and regulations.
Report writing techniques and editing.
Methods and techniques of effective management and supervision.
Effective customer service techniques.
 
Ability to:

Plan, manage and coordinate a variety of administrative support functions.
Select, train and supervise staff.
Develop and work with staff members using a team-oriented approach.
Interpret and apply federal, state and municipal policies, rules and regulations.
Negotiate contracts.
Develop and implement policies, procedures and processes.
Analyze sensitive and complex issues and problems, evaluate alternatives and recommend creative and effective solutions.
Prepare and administer a large and complex budget and anticipate budgetary needs.
Conduct financial and statistical analyses and prepare complex fiscal reports.
Examine and verify financial documents and reports.
Develop, implement and evaluate capital budgeting policies, practices, systems and controls.
Communicate effectively, both orally and in writing.
Prepare and present clear and concise oral and written reports and recommendations.
Effectively review and revise reports prepared by others.
Establish and maintain effective and cooperative working relationships with a variety of individuals, including City employees, commissions, business groups and the general public.
Provide effective customer service.
 
Skill in:

Project and program management and evaluation.
Financial analysis.
Effective team leadership, management and supervision.
Effective training and mentoring techniques.
Using a personal computer and applicable software applications.
Effective written and verbal communication.
 
Education, Training and Experience:
 
Graduation from an accredited college or university with a Bachelor's degree in Public Administration, Economics, Business, Human Resources, or a closely related field. A Master's degree in a closely related field is highly desirable.
 
Four years of recent, paid and progressively responsible work experience in performing human resources or financial management and analysis, and budget preparation and administration of projects and programs. At least two years of recent experience must have included management/supervisory experience. 
 
Licenses and Certificates:
 
Possession of a valid class C driver license.

For more information on this position and details on how to apply, please visit the City of Santa Monica’s Human Resources website at www.smgov.net/hr before the filing deadline of 5:30p.m. on Monday, February 22, 2021.
 

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