Risk Manager

Admin
Full-time
Cosumnes Community Services District
6/28/2021
CSDHR@yourcsd.com
916-405-5600

The Cosumnes Community Services District is seeking to hire one full-time Risk Manager in the Administrative Services Department.    
Under general direction, the Risk Manager provides leadership in the development and implementation of Districtwide risk management and loss control programs; plans, directs, and manages the activities of a comprehensive risk management program to protect the District's resources through risk avoidance, reduction, transfer and retention; assumes responsibility for the day-to-day coordination of insurance and contract services and activities; management of workers’ compensation, safety and loss control, and general liability programs, along with maintaining compliance with applicable laws, such as Cal/OSHA, ADA, and various ordinances and codes to reduce costs and loss exposures; and acts in the absence of the Director of Administrative Services.

Applications will be reviewed and the most qualified applicants will be invited to participate in an in-person oral panel interview tentatively scheduled to take place on Thursday, July 8, 2021.

Final Filing Date:  Monday, June 28 by 4:30 p.m. or when 50 applications have been received, whichever occurs first.   

Please note: The Cosumnes CSD is seeking to establish an eligibility list from this recruitment that may be used to fill future Risk Manager vacancies. 

Duties and Responsibilities
Note: The following duties are intended only as illustrations of the various types of work that may be performed. The omission of a specific statement on duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Each individual in the classification does not necessarily perform all the duties listed. Employees may perform other related duties at an equivalent level as required.  

GENERAL DUTIES
Develops, implements and manages the District’s comprehensive risk management and loss control programs to protect the District’s resources through risk avoidance, reduction, transfer and retention.  
Oversees, analyzes, and plans the District’s insurance program to ensure adequate protection against loss; advise Department Heads and Senior Leadership regarding the purchase of policies or self-assumption of risks for a broad range of risk exposures; manage selection process for the procurement of insurance; approve contracts for risk-related service vendors; review possible coverage improvements. 
Evaluates and monitors District employees’ workspaces to reduce risk of long-term work related injuries.
Establishes strategic interventions to mitigate impact of on-the-job employee injuries on District operations; ensure that the District’s workers' compensation program is in compliance with state regulations and provides appropriate benefits and services to injured District workers; facilitate collaboration between Departments to avoid employment liability; approve program design and oversee the investigation of injuries and evaluation and settlement of claims. 
Directs the development and implementation of District-wide risk awareness, loss prevention, and exposure control policies, programs, initiatives, and incentives designed to improve safety for personnel and the public and comply with Occupational Safety and Health Administration (Cal/OSHA) requirements and community best practices. 
Represents the District in conducting presentations at public meetings, conducting community outreach, and responding to sensitive citizen and media questions, feedback, and requests for information. 
Directs budget development and administration, including forecasting resources needed for staffing, equipment, materials, and supplies; manages Section budget; monitor budget- to-actual revenues and expenditures, and suggest mid-year or other adjustments; direct and oversee cost/benefit and resource requirement analyses of the budget. 
Develops and establish performance requirements and personal development targets for assigned staff, including coaching, training, and performance management; regularly monitor performance and provide coaching for performance improvement and development; evaluate performance and complete annual performance reviews. 
Works with and oversees the work of contractors, outside organizations and agencies; implements District policies, requirements, and specifications as set forth in contracts.
Investigates and provides accurate, logical assessments and information to managers regarding complaints, issues, or information requests from the public or management.
Performs various related essential duties as required.
 
RISK MANAGEMENT 
Plans, organizes, conducts and coordinates a comprehensive risk management program; manages and administers all public liability, property insurance, workers’ compensation and related programs. 
Plan, develop, and guide strategic and tactical interventions to address District personnel exposure to infectious diseases or biohazards. 
Coordinates, oversees, and provides guidance to all District departments and assigned agencies on safety program development and implementation, and on identifying, evaluating, eliminating, or reducing risks; plans and coordinates District-wide training programs as they related to risk management; encourages and manages staff use of risk management services.
Develops systems, procedures, policies, and programs to reduce risk exposure and develop accident prevention programs. 
Surveys all facilities, programs, and operations to determine hazards, liabilities, and evaluates insurance risks. 
In cooperation with safety personnel, schedules, and initiates emergency plan implementation drills. 
Manages subpoenas and requests for witnesses or depositions.

INSURANCE MANAGEMENT
Performs a full range of duties related to insurance administration; processes renewals for District insurance coverages including for general liability, property, workers' compensation, and crime insurance; procures special events insurance for District sponsored events; reviews contracts, leases, licenses, and permits for adequacy of insurance and indemnification provisions. 
Requests and obtains insurance for new contracts; continually tracks and obtains updated insurance documents and reviews to ensure compliance; evaluates costs and benefits of alternate coverages; reviews and recommends indemnification and insurance requirements for construction and consultant contracts and special agreements; renegotiates or arranges for renegotiation of coverage’s when appropriate.
Processes general liability/property claims; assists the District Counsel in all facets of the management of government tort claims against the District and subrogation matters where the District property has been damaged by another party; manages the timely filing of claims and actions; ensures the timely rejection or notice of insufficient or deficient claims; ensures the timely payment of invoices to outside vendors, consultants, and investigators; coordinates with all affected internal departments.

ANALYSIS 
Performs research and statistical analysis on administrative, fiscal, personnel, and operational issues; coordinates and participates in organizational studies involving administrative or operational systems, procedures, functions, processes and techniques; develop recommendations based on findings.
Performs a full range of duties related to contract administration; assists in the development and ongoing review of formal procedures for Board of Directors and General Manager approved contracts; processes and reviews all District contracts, agreements, grants, and MOUs for approval; tracks risk management contracts for renewal.
Manages Hold Harmless templates and waivers for volunteers, program participants, interns, and other third parties participating in District programs.
Provides a variety of professional administrative and analytical support; assists with the preparation of RFP's/RFQ's, staff reports, resolutions, forms, and templates.
Analyzes current insurance developments; reviews current insurance legislation; analyzes, develops, and recommends new and improved risk management procedures and programs.

Qualifications
Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. The education or experience requirements may be modified or waived at the sole discretion of the General Manager. A typical way to obtain the knowledge, skills and abilities:

 Education and Training: 
A Bachelor's degree from a four-year accredited college or university (Master’s degree is preferred) in business, human resource management, risk management, finance, or a related field.
 
Experience: 
Six years of progressively responsible administrative analytical experience in risk management, loss prevention, and worker’s compensation, general and auto liability claims, and/or governmental insurance. 
Please note that experience can be substituted for the degree.
 
Special Requirements: 
Must possess a valid California class “C” driver’s license, with a satisfactory driving record as determined by the District and maintain it throughout employment.
Professional designation or licensure from accredited risk management or occupational safety organization, such as Certified Safety Professional (CSP), Associate in Risk Management (ARM), or Certified Hazardous Materials Manager (CHMM) is desirable. 
Knowledge of:
Principles, practices, methods, and techniques of developing and administering risk management, loss control, claim negotiation and resolution, financing and insuring of risk, and claims programs. 
Property, casualty, and liability insurance industry trends and practices. 
Methods and techniques for conducting statistical and financial analyses. 
Principles and practices of leadership, operational and strategic planning, current business communication, public administration, program evaluation, and budget preparation and administration, and fields related to the mission and purpose of risk management and loss prevention. 
Principles of management, supervision, training, and performance evaluation. 
Relevant federal, state, and local laws, statutes, regulations, and ordinances pertaining to tort liabilities, workers’ compensation, and claims practices and procedures, and the ability to analyze, interpret, explain, and apply them. 
Standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
Recent developments, research methods, current literature, and sources of information related to risk management programs and service areas.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and statistical databases.
Methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation.
Principles of business letter writing.
Training principles and practices.
Basic principles and practices of municipal budget preparation and administration.
Methods and techniques used in customer service and public relations.
Principles of community relations and good customer service.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Basic operation of automated office machines including calculator, computer, keyboard, printers and other peripherals, copier, and fax machine.
Workers’ compensation rules and procedures.
Cal/OSHA requirements regarding workplace safety and reporting.
Contract law as it applies to general liability, bodily injury and claims adjustment.
Insurance company policies and procedures regarding claims and reserves; claim analysis; adjustment techniques for municipalities.
Injury and damage claim investigation; principles and procedures of accident prevention. 
Techniques for providing a high level of customer service by effectively communicating with the public, vendors, contractors, and District staff.
Current methods, techniques, principles, and procedures used in good internal and external customer service.
Basic methods, principals, and techniques of contract administration.
Organization and function of public agencies, including the role of an elected governing board.
Principles and practices of data collection and report preparation.

Ability to:
Plan and manage comprehensive risk management, insurance, and loss prevention functions. 
Analyze loss control data and assess trends and developments. 
Negotiate and administer insurance contracts and resolve concerns and issues. 
Manage and coordinate risk programs and functional specialties. 
Collaborate with communities of color and people traditionally underrepresented in local decision-making; facilitate inclusive participation in programs and activities; communicate cross-culturally. 
Manage a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex District services. 
Assist with the administration of all District contracts.
Perform responsible and difficult programmatic and administrative duties involving the use of independent judgment and personal initiative.
Understand the organization and operation of the District, assigned programs, and of outside agencies as necessary to assume assigned responsibilities.
Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.
Research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues.
Organize and prioritize timelines and project schedules in an effective and timely manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
Prepare clear and concise technical, administrative, and financial reports.
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
Analyze data and information using established criteria to determine consequences and to identify and select alternatives.
Operate and use modern office equipment including a computer and various software packages.
Effectively and tactfully communicate both verbally and in writing with outside agencies and organizations, independent contractors, vendors, personnel and the public.
Establish and maintain effective working relationships with the managers, labor organizations and their representatives, officials of other governmental agencies community and business organizations, the media, employees, and the public.  
Work seamlessly across multiple functions and levels within an organization to efficiently drive collaboration and results, while building trusted partnerships. 
Interpret and analyze information including insurance policies, legal documents and reports pertaining to insurances, claims, loss exposure, and coverage.
Draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports concerning complex matters.
Manage, plan, assign, review and assess the work of a diverse staff in the accomplishment of multiple projects.
Comprehend and correctly use a variety of informational documents, including reports, time sheets, procedure manuals, financial analysis and staff-initiated reports.
Interpret and analyze state, federal and local laws and regulations related to risk management.
Easily adapt to changing requests and initiatives in a fast-paced environment. 
Exercise discretion and maintain confidentiality in all business matters. 
Promote an equitable workplace environment and apply equitable program practices to diverse and complex District services. 

Physical Requirements: 
Mobility: frequent use of keyboard; frequent sitting at desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping, and squatting; occasional pushing, pulling or lifting up to twenty (20) pounds; 
Vision: constant use of overall vision; frequent computer use; occasional color and depth vision;
Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding and reaching; frequent operation of office equipment, clerical and financial calculation instruments; occasional operation of equipment such as, but not limited to, irrigation controls, hand and power tools;
Hearing/Talking: frequent hearing and talking in person and on the phone;
Emotional/Psychological: Constant concentration and decision making; frequent ability to exercise sound judgment under stress; public contact; frequent to moderate working alone, 
Driving: ability to use fine and gross motor coordination for driving. 

Typical Working Conditions
Work is typically performed in an indoor office environment. Occasional work is performed outside in various types of weather; Incumbents may be exposed to noise, moisture, dust, vibrations, heat and cold. Work may require travel to and from off-site locations throughout the District. 

Supplemental Information

THE PROCESS:
Application Review- Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job, and other needs of the position.  All applicants will be notified as to the status of their application after review of all applications has been completed.

First Interview- The most qualified candidates from the review will be invited to participate in an Oral Panel Interview tentatively scheduled for July 8, 2021.  Should you need accommodations, please contact Human Resources.     

Second Interview- The most qualified candidates from the first Interview will be invited to participate in the second Oral Panel Interview tentatively scheduled for July 15, 2021.  Should you need accommodations, please contact Human Resources.  

Conditional Offer Procedures - Candidates selected from the process may receive a conditional offer of employment contingent upon the successful completion of the following:


Background Check:  A State of California, Department of Justice criminal background check;
Driving Record:  A State of California, DMV driving record printout will be required.
Credit Check:  Due to the nature of the position, a credit check will be required.

Appointment Procedures - Upon successful completion of the background check, candidates must complete the following before final appointment:

Medical: A clear physical and tuberculosis screening will be required. 
Work Eligibility: The District participates in E-Verify to confirm authorization to work in the US.

Probationary Period: A probationary period of one (1) year is the final phase of the selection process.

Benefits For Full-Time Employees: 
Full-time employees receive generous medical, dental, life, disability and vision benefits.
The District participates in the California Public Employees Retirement System (CalPERS). New members in the CalPERS system will receive a retirement formula of 2% at 62. Applicants who meet the CalPERS requirements for a "classic member" will receive a retirement formula of 2% at 55.
All employees of the District participate in the Medicare portion of Social Security.
Full-time employees receive generous vacation, holiday, and sick leave allowances.

RIGHT TO WORK VERIFICATION
Documentation verifying candidate's legal right to work in the United States will be required and shall be presented upon hire.

ABOUT THE CSD
The Cosumnes Community Services District serves an estimated 200,000 south Sacramento County residents in a 157-square mile area. Its award-winning parks and recreation services – including the operation of more than 100 parks – operate exclusively within the Elk Grove area of the District. The Cosumnes CSD provides fire protection and emergency medical services throughout the District, including the cities of Elk Grove and Galt and unincorporated areas of south Sacramento County.

Our Vision: Be an innovative, inclusive, and intentional, regional leader committed to providing exceptional services that exceed expectations and enhance the quality of life of those we serve.
 
Our Mission: The Cosumnes CSD is dedicated to enhancing the quality of life of the residents, businesses, visitors, and employees within our diverse community by protecting lives, property, and the environment through superior fire suppression, emergency medical services, fire prevention, and special operations response; and by providing parks and recreation services through well-maintained parks and recreational opportunities for health, wellness, and social interactions.
 
Our Values:

Safety & Mitigating Risk – We protect District employees, as well as mitigate risk and exposure of the District and public.
 
Financial Responsibility – We are an accountable, transparent, and stable Agency as we provide quality services through progressive innovations.
 
High-Quality Workforce – We develop and train a high-quality workforce with emphasis on professionalism, diversity, equity and inclusion, succession planning, competency, and organizational growth.
 
Service to the Community – We deliver the highest levels of service to the residents, visitors, and businesses within the District.
 
Diversity, Equity & Access – We ensure diversity, equity, and inclusion in all aspects of District work. 

THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS ANNOUNCEMENT MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

Cosumnes CSD is an equal opportunity employer. It is our policy to provide equal employment opportunities to qualified individuals without discrimination on the basis of race, color, religious creed, national origin, gender, gender identity or gender expression, sex, sexual orientation, age, disability, medical condition, genetic information, covered veteran/military status, marital status or any other status protected by federal or state law.